HOD Attendance Bylaw Information

House of Delegates Attendance

House of Delegates Two Session Attendance Requirement

Delegates are encouraged to attend all HOD meetings and must meet a minimum attendance requirement to remain a delegate.  Section 3.15 of the MMS Bylaws states that:

No delegate elected by a district shall be eligible to serve for a third consecutive Presidential Year who has not attended at least two sessions of the House of Delegates of the Massachusetts Medical Society in the two prior consecutive presidential years. In the event a delegate is elected to serve for a third consecutive presidential year, but fails to satisfy this attendance requirement, the individual shall not serve as elected, and the district shall fill the vacancy in accordance with Section 3.16. Exceptions for extenuating circumstances shall require the written consent of the delegate’s district president.


Which HOD Meetings Apply to the Criteria 

The first HOD meeting of presidential year is Interim Meeting (December), and the second HOD meeting is Annual Meeting (April or May.)  Attendance is tracked for each meeting, for two years, and recorded.  

The meetings that apply for the current two year cycle are: Interim Meeting 2016 (December 2-3, 2016), Annual Meeting 2017 (April 27 & 29, 2017), Interim Meeting 2017 (December 1-2, 2017), and Annual Meeting 2018 (April 26-28, 2018).

Attendance records for the previous two presidential years are reviewed annually in June. If a district-elected delegate did not attend at least two sessions during those two presidential year periods and is re-elected for the next presidential year, the district president and secretary are notified, as is the delegate shortly thereafter. 


Process for Requesting an Allowance/Exemption for Extenuating Circumstances

Understanding that certain matters are beyond personal control, delegates that did not meet the attendance requirement due to extenuating circumstances may contact their district president to request one year allowance/exemption to remain a delegate. Please note: if an allowance is arranged, the delegate now has just one presidential year (upcoming Interim Meeting (December) or the Annual Meeting (May) to meet the attendance criteria in order to be eligible for re-election to continue as a delegate after May.


Attendance Inquiries/Questions

If you would like to check on your current attendance status or if you have a question regarding this bylaw, please contact us at houseofdelegates@mms.org.


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