Hotel Information

Westin Waltham Hotel

Room Block

The MMS deadline for overnight room reservations at the negotiated rate was October 22. If you have not made your reservation and need a hotel room, please contact Linda Healy to be added to the wait list at or 781-434-7007. If you need to cancel all or a portion of an existing reservation, please view the cancellation policy prior to contacting the hotel.

Delegate Reimbursement Policy

Current MMS policy allows delegates, when attending a meeting of the House of Delegates (HOD), to obtain reimbursement for up to two nights’ accommodation before or between sessions of the HOD at the negotiated MMS group single rate. To obtain the group rate, reservations must be made by October 22, 2018 for the MMS room block. Upgrades will be at the delegates’ expense. Reimbursement for MMS delegates is provided for the evening before the first session (Thursday, November 29, 2018) and/or between the two sessions of the House (Friday, November 30, 2018), and is applicable for the cost of the accommodation, self-parking, and tax.

Requests for reimbursement for additional hotel nights for the House of Delegates meeting should be directed to the MMS Executive Office at 800-322-2303, ext. 7007, prior to the meeting. The president or the president's designee may authorize additional hotel nights based upon travel time or extenuating circumstances involved in the delegate's mobility.

Rates for reimbursement are based on the discounted group rate negotiated with the hotel. For this meeting, the group rate is $159/night plus tax. All other incidental charges are the responsibility of the individual. 

Delegates choosing to request reimbursement should submit an original receipt for the paid hotel bill, along with a signed MMS Delegate Reimbursement Form (available in the Second Session Interim Meeting handouts) to Laura Bombrun, Massachusetts Medical Society, Executive Office, 860 Winter Street, Waltham, MA 02451.

Hotel Cancellations:

If you are holding a reservation at the Hotel and plan to cancel, please contact Linda Healy before contacting the hotel. Linda can be reached at or 800-322-2303, ext. 7007. The MMS will manage the room block and fill these rooms from the wait list. If you call and cancel with the hotel, the MMS will lose the room. Thank you for your assistance.

Delegate Reimbursement Form

Click here to download the MMS Delegate Reimbursement Form


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Save the Date for These Upcoming Meetings

  • 2019 Annual Meeting- May 2-4, 2019 at the Seaport Hotel and World Trade Center, Boston 
  • 2019 Interim Meeting- December 6-7, 2019 at MMS Headquarters and the Westin Hotel, Waltham

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