Hotel Information

Westin Hotel, Waltham

Room Block

A block of rooms is being held at the Westin Hotel in Waltham. To make a reservation, please visit or contact the hotel by phone at 781-290-5600 and ask for the “MASSACHUSETTS MEDICAL SOCIETY” group rate. The MMS deadline for the group room block is October 28, 2019.

Delegate Reimbursement Policy

Current MMS policy allows delegates, when attending a meeting of the House of Delegates (HOD), to obtain reimbursement for up to two nights’ accommodation before or between sessions of the HOD at the negotiated MMS group single rate. To obtain the group rate, reservations must be made by October 28, 2019. Upgrades will be at the delegates’ expense. Reimbursement for MMS delegates is provided for the evening before the first session (Thursday, December 5, 2019) and/or between the two sessions of the House (Friday, December 6, 2019), and is applicable for the cost of the accommodation, self-parking, and tax.

Requests for reimbursement for additional hotel nights for the House of Delegates meeting should be directed to the MMS Executive Office at 800-322-2303, ext. 7007, prior to the meeting. The president or the president's designee may authorize additional hotel nights based upon travel time or extenuating circumstances involved in the delegate's mobility.

Rates for reimbursement are based on the discounted group rate negotiated with the hotel. For this meeting, the group rate is $159/night plus tax. All other incidental charges are the responsibility of the individual.

Delegates choosing to request reimbursement should submit an original receipt for the paid hotel bill, along with a signed MMS Delegate Reimbursement Form (available in the Second Session Interim Meeting handouts) to Laura Bombrun, Massachusetts Medical Society, Executive Office, 860 Winter Street, Waltham, MA 02451.

Click here to view the reimbursement policy and download the MMS Delegate Reimbursement Form .

Hotel Cancellations

If you are holding a reservation at the hotel and need to cancel, please contact Laura Bombrun by email or by phone at 800-322-2303, ext. 7007 before contacting the hotel. The MMS will manage the room block and fill these rooms from the wait list. If you call and cancel with the hotel, the MMS will lose the room. Thank you for your assistance.

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The 2019 Interim Meeting will be held on Friday, December 6, at MMS Headquarters, and Saturday, December 7, at the Westin Hotel, Waltham.

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House of Delegates

Learn more about the MMS’ policy-making body, the House of Delegates.

Save the Date for These Upcoming Meetings

  • 2020 Annual Meeting – Thursday, April 30 - Saturday, May 2, 2020, Seaport Hotel and World Trade Center, Boston
  • 2020 Interim Meeting – Friday, December 4 - 5, 2020, MMS Headquarters and the Westin Hotel, Waltham

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