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Hotel Information

Westin Waltham Hotel

 

The MMS deadline for overnight roomreservations at the negotiated rate was October 30. If you have not made your reservation and need a hotel room, a limited number of rooms may still be available. Please check the online reservation system or contact Laura Bombrun at lbombrun@mms.org or 781-434-7007.

If you need to cancel all or a portion of an existing reservation, please view the cancellation policy prior to contacting the hotel.

 

Delegate Reimbursement Policy

Current MMS policy allows delegates, when attending a meeting of the House of Delegates (HOD), to obtain reimbursement for up to two nights’ accommodation before or between sessions of the HOD at the negotiated MMS group single rate.  To obtain the group rate, reservations must be made prior to the published cut-off date for the MMS room block.  Upgrades will be at the delegates’ expense.  Reimbursement for MMS delegates is provided for the evening (Thursday, November 30, 2017) before the first session and/or between the two sessions of the House (Friday, December 1, 2017) and is applicable for the cost of the accommodation, self-parking, and tax. 

Requests for reimbursement for additional hotel nights for the House of Delegates meeting should be directed to the MMS Executive Office 800-322-2303, ext. 7008 prior to the meeting.  The president or the president's designee may authorize additional hotel nights based upon travel time or extenuating circumstances involved in the delegate's mobility.

Rates for reimbursement are based on the discounted group rate negotiated with the hotel.  For this meeting, the group rate is $154.  All other incidental charges are the responsibility of the individual. 

Delegates choosing to request reimbursement should submit an original receipt for the paid hotel bill, along with a signed MMS Delegate Reimbursement Form (available in the Second Session Interim Meeting handouts) to Massachusetts Medical Society, Linda Healy, Executive Office, 860 Winter Street, Waltham, MA 02451.

 

Hotel Cancellations:

If you are holding a reservation at the Hotel and plan to cancel, please contact Linda Healy before contacting the hotel.  Linda can be reached at lhealy@mms.org or 800-322-2303, ext. 7008.  The MMS will manage the room block and fill these rooms from the wait list.  If you call and cancel with the hotel, the MMS will lose the room.  Thank you for your assistance.

Delegate Reimbursement Form

Click here to download the MMS Delegate Reimbursement Form

 

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Online Delegates’ Handbook

All resolutions and reports for an upcoming meeting, plus any other business before the House, are published in the Delegates’ Handbook.

View Here »

Hotel Reservations

A block of rooms is being held at the Westin Hotel, Waltham.  Click here to book your hotel room online before the MMS Hotel Deadline of Monday, October 30, 2017.

Save the Date for These Upcoming Meetings

  • 2018 Annual Meeting: April 26-28, 2018 at the Seaport Hotel and World Trade Center, Boston 

  • 2018 Interim Meeting: November 30 - December 1, 2018 at MMS Headquarters and the Westin Hotel, Waltham

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781-893-4610 | 781-893-3800 | Member Information Hotline: 800-322-2303 x7311