The MMS deadline for overnight room reservations at the negotiated rate was October 22. If you have not made your reservation and need a hotel room, a limited number of rooms may be available. Please check the online reservation system or contact Judy Harless, MMS Department of Governance Meetings and Services, firstname.lastname@example.org or 781-434-7117.
Current MMS policy allows delegates, when attending a meeting of the House of Delegates (HOD), to obtain reimbursement for up to two nights' accommodation before sessions of the HOD at the negotiated MMS group single rate. To obtain the group rate, reservations must be made prior to the published cut-off date for the MMS room block. Upgrades will be at the delegate's expense. Reimbursement for MMS delegates is provided for the evening (November 29, 2012) before the first session and/or between the two sessions of the House (November 30, 2012) and is applicable for the cost of the accommodation, self-parking, and tax.
Requests for reimbursement for additional hotel nights for the House of Delegates meeting should be directed to the MMS Executive Office 800-322-2303, ext. 7117 prior to the meeting. The president or the president's designee may authorize additional hotel nights based upon travel time or extenuating circumstances involved in the delegate's mobility.
Rates for reimbursement are based on the discounted group rate negotiated with the hotel. For this meeting, the group rate is $139. All other incidental charges are the responsibility of the individual.
Delegates choosing to request reimbursement should submit an original receipt for the paid hotel bill, along with a signed MMS expense form (available in the Second Session Interim Meeting handouts) to Massachusetts Medical Society, Judy Harless, Governance Services, 860 Winter Street, Waltham, MA 02451.
Download the Delegate Expense Report (.pdf, 2 pages)