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FAQ

Interim 2018


Before the Meeting

We strongly encourage all attendees to pre-register online for all Interim Meeting events you plan to attend.  By pre-registering, it allows for faster onsite check-in, an adequate number of seats for your district in the House of Delegates (HOD) sessions, and accurate meal counts.  

How do I get information about my district caucus meeting?

Most districts, regions and sections will hold caucus meetings during the morning prior to the House of Delegates’ sessions usually starting around 7:30 a.m. though start times vary for each meeting.  The final caucus schedule will be posted/available in early November.

Your regional manager is your best contact person for information about your caucus meeting.  Contact the Northeast Regional Manager here, the Southeast Regional Manager here, and the West Central Regional Manager here.  If you are unsure of your district/region, please click here.

Should I bring my laptop?

The Auditorium at MMS Headquarters on Friday offers flip top desks and individual power outlets at each seat.  A charging station will be available in the back of the Ballroom at the Westin Hotel, Waltham on Saturday.  Please bring your laptop fully charged each day.

Is Wi-Fi available at the meeting and is there a charge?

Yes.  Wi-Fi is available to meeting attendees at no charge. 

What is the registration cancellation policy for the meeting?

A full refund will be provided to attendees who cancel prior to the start of the meeting. 


During the Meeting

What are the registration desk hours?

Here is the full schedule of hours for the Registration Desk:

  • Friday: 6:30 a.m. - 5:00 p.m.
  • Saturday: 6:30 a.m. - Close of HOD Session

Where is the registration desk onsite?

On Friday, the registration desk is in the Conference Center Foyer at MMS Headquarters and on Saturday in the Edenvale Ballroom Foyer at the Westin Hotel, Waltham

Pre-registered attendees will check themselves in at the iPads located at the Pre-Registration Desk, where they will print their badge and obtain their pre-registration packet which includes a complete schedule and relevant meeting handouts.  Attendees can help themselves to the appropriate badge ribbons.

Attendees who are not pre-registered may do so onsite at the On-Site Registration Desk. 

All attendees are reminded to scan themselves in using their personalized QR Code for all HOD Sessions and CME sessions to receive proper attendance credit.

What is a QR Code?

Each attendee’s badge will have a quick response, or QR code.  A QR code is a type of matrix barcode used on gate passes, nutrition labels, and for marketing purposes.  The QR code appearing on your badge is programmed with your name and your MMS Member ID number.  Attendees will “scan-in” to record their attendance at all HOD sessions, including Reference Committee Hearings and CME events (no scanning is required at lunches or social events).

What events will I scan into? How do I scan a QR Code?

A QR code will print on your badge for you to use to scan in at all HOD sessions and CME events to receive your attendance or CME credit.

Are there exhibits taking place at the Meeting?

Yes.  Exhibits will be on display on Friday at MMS Headquarters. 

How many CME credits can I earn at the Interim Meeting?

Please visit www.massmed.org/interim2019/cme for all CME details.

What is the MMS doing to make its meeting more green?

The MMS and the Conference Center at Waltham Woods makes efforts each year to make our meetings greener and reduce impact on the environment.

Green initiatives this year include:

  • Online access to the HOD Delegates’ Handbook and Reference Committee Reports
  • Online Testimony Opportunity- ability to testify online up through the morning of the Opening Session of the HOD
  • Online access to CME presentations and course evaluations
  • Electronic Voting at the HOD
  • Recruit Your Colleague Tote Bags are made from recyclable plastic fabric and may be reused, washed or recycled after the meeting
  • Registrant badges and collected meeting materials will be recycled and reused where appropriate
  • No bottled water – water is available through Reverse Osmosis Filtration system and dispensed individually in compostable cups
  • Purchase local produce when in season

The Westin Hotel also strives to reduce their waste and impact on the environment.  They do so through various efforts executed in hotel rooms and meeting/ event spaces. 

As we continue to make green improvements to our meetings, we welcome your ideas to help us achieve this goal.  Please contact us if you have suggestions for improvement.

May I bring a guest?

Guests are welcome at all CME and social events.  Please note that while guests are welcome to attend the business meetings of the House of Delegates, they are considered Non-Delegates and are required to sit in the observers section at the back of the meeting room for the Second Session of the HOD (it is open seating for the First Session).  Guests should pre-register for any sessions they plan to attend.

Am I required to wear my name badge?

Yes.  All registrants will be provided a name badge for use during the meeting.  For security purposes, name badges are required at all business meetings, educational sessions, and luncheons.  They are not required for social events.  Individuals not wearing a name badge during the required events will be directed to the registration desk to register and obtain a badge.

What if there is an emergency at the meeting?

In the unlikely event of a fire or other building emergency, an alarm will activate and emergency strobe lights will begin flashing.  Unless otherwise directed, all guests should leave the building immediately.  In this unlikely event, security and staff will be available to direct you out of the building.  For medical or security assistance, please contact extension 7122 at the MMS and dial 0 from any hotel phone at the Westin Hotel, Waltham.  Please note that the MMS and the Westin Hotel both have defibrillators onsite.

The registration desk is equipped with a listing of the personal emergency contacts for all event attendees.  In the event of a personal emergency, MMS staff will communicate with the emergency contact provided.

What accommodations are made for people with disabilities?

If you require special assistance while attending the meeting, please contact us at interim@mms.org.

What should I wear to Interim Meeting events?

Attire for the majority of the meeting is business attire.  Every effort will be made to provide a comfortable environment; however, meeting room temperatures can fluctuate greatly and may be difficult to control.  The temperature is often cool in the meeting rooms; therefore, a jacket or sweater is recommended for the conference.


After the Meeting

Will I be able to provide feedback about the meeting?

Yes.  We encourage feedback!  All CME course evaluations will be conducted electronically.  An email will be sent within 3-5 days after the meeting to the email address we have on file.  In addition, please feel free to send additional feedback about the meeting to interim@mms.org

How do I get my CME certificate?

Once the conference has ended, you will be able to access your CME certificate through your "My Registration" page.  You will be able to generate a document that you can print or save to your computer for future reference.

What happens to the resolutions/reports after the HOD meeting?

The Board of Trustees (BOT) refers policies/directives to the appropriate committee(s) for implementation or for report back to the HOD.  If the HOD voted to refer a resolution/report to the BOT for decision or a report back to the HOD, the BOT will refer it to the appropriate committee(s) for analysis. 

Final House votes and referrals are posted on the MMS website under Annual and Interim Meetings after the BOT meeting that follows the HOD Meeting.  If you need additional information, or have questions related to the House of Delegates meeting, please contact houseofdelegates@mms.org.


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Registration 

The 2019 Interim Meeting will be held on Friday, December 6, at MMS Headquarters, and Saturday, December 7, at the Westin Hotel, Waltham.

Register Here »

Hotel Reservations

A block of rooms is being held at the Westin Hotel in Waltham.  Click here to book your hotel room online before the MMS Hotel Deadline of Monday, October 28.

House of Delegates

Learn more about the MMS’ policy-making body, the House of Delegates.

Save the Date for These Upcoming Meetings

  • 2020 Annual Meeting – Thursday, April 30 - Saturday, May 2, 2020, Seaport Hotel and World Trade Center, Boston
  • 2020 Interim Meeting – Friday, December 4 - 5, 2020, MMS Headquarters and the Westin Hotel, Waltham

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