Massachusetts Medical Society: Resolution Submittal Guidelines and Template

Resolution Submittal Guidelines and Template


The deadline for resolutions for the 2018 Interim Meeting is Tuesday, October 16.

Important: Resolutions must be submitted in the template, available above, with all required information, and sponsorship must be confirmed by the deadline. Resolutions should not be co-sponsored by a committee; resolutions are written by an individual(s) member(s), district, or specialty society. Resolutions not submitted in template will not be accepted.

Resolution Checklist ✓

In addition to the directional comments included on the resolution template, this checklist helps define the required information needed to process your resolution.

  • Sponsors name(s) and requested credentials
  • Resolution title
  • Relevant MMS strategic priority
  • Applicable relevant MMS policy. If there is existing policy, explain how the resolution is different and will add impact/value. 
  • Explain in a whereas what my desired goal/outcome/deliverable is.
  • Insert footnotes/sources where I believe they are needed. (see section below Inserting Footnotes/Sources)
  • A “best guess” as to whether the resolved statements are Health Policies or Directives. (see section below Writing Your Resolved Statement(s): Health Policies and Directives)

Inserting Footnotes/Sources

FootnotesPlease footnote all fact statements, or indicate those statements that are your opinion.  For opinions, use “In the opinion of the sponsor(s).”  To enter footnote #s, in Word document go to “References” then “Insert Footnote.” Please visit for proper footnote format.

Writing Your Resolved Statement(s): Directives and Health Policies

Indicate as clearly as possible in your resolved statement the action you would like the MMS to take.  Some examples include the following:

That the MMS:
    - advocate for…
    - file legislation to…
    - conduct a live educational program or a webinar on…
    - create and distribute educational materials regarding…*
    - develop guidelines [or] principles…*
    - research [topic]*
    - explore the feasibility of…*

* Consider the appropriate audience once MMS has completed the requested work.
    - MMS members
    - non-members/public
    - reported back internally to the HOD

* Consider the appropriate channel for distribution once MMS has completed the requested work.
    - existing MMS web/print channels  (MMS website, Vital Signs, Vital Signs This Week)
    - Printed and mailed materials

Example: That the MMS supports the state-wide implementation of accessible jail diversion programs for individuals with substance use disorders. 

Health Policies:

Write health policies as a “position statement(s).”

That the MMS:
    - encourages
    - believes
    - supports

Example: That the Massachusetts Medical Society (MMS) strongly supports the use of safety belts and child safety seats in motor vehicles. 

Samples, Tips, and Internal Staff Review Process

To view a sample of a prior resolution, read additional tips on writing your resolution and to learn about the internal staff review process, please click here.

Resolution Template

Resolutions must be submitted via e-mail to:

Please contact Annemarie Tucker at or 781-434-7332 if you have questions about submitting a resolution.  

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2019 Annual Awards: Call for Nominations

Do you have a colleague who deserves to be nominated for their outstanding work or service to the community? The MMS and its Committee on Recognition Awards are currently seeking nominations for the 2019 Annual Award Program.

More information and application.

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