Massachusetts Medical Society: Resolution Submittal Guidelines and Template

Resolution Submittal Guidelines and Template

Resolution Deadline

The deadline for resolutions for the 2020 Annual Meeting is Monday, March 16.

Important: Resolutions must be submitted in the template, available above and below, with all required information, and sponsorship must be confirmed by the deadline. Resolutions should not be co-sponsored by a committee, (however, we encourage you to share your idea with a committee, for input); resolutions are written by an individual(s) member(s), district, or specialty society. Resolutions not submitted in template with required information will not be accepted and you will be notified so that you can resubmit, by the deadline, in the template. Whereas statements that require sources, please indicate using “auto footnotes.” For directions, please visit

Be sure to reach out to governance staff at in advance of the deadline if you encounter difficulty or questions on how to use the template. There will be no exceptions made.

Also, if your resolution calls for adopting another institution's policy, please make every attempt to submit your resolution two weeks prior to the deadline, to allow staff to review relevance to MMS, Massachusetts, etc. Thank you.

Resolution Checklist ✓

In addition to the directional comments included on the resolution template, this checklist helps define the required information needed to process your resolution.

  • Sponsors name(s) and requested credentials
  • Resolution title
  • Relevant MMS objective
  • Applicable relevant MMS policy. If there is existing policy, explain how the resolution is different and will add impact/value. 
  • Explain in a whereas what my desired goal/outcome/deliverable is.
  • Insert footnotes/sources where I believe they are needed. (see section below Inserting Footnotes/Sources)
  • A “best guess” as to whether the resolved statements are Health Policies or Directives. (see section below Writing Your Resolved Statement(s): Health Policies and Directives)

Inserting Footnotes/Sources

FootnotesPlease footnote all fact statements, or indicate those statements that are your opinion. For opinions, use “In the opinion of the sponsor(s).”  To enter footnote #s, in Word document go to “References” then “Insert Footnote.” Please visit for proper footnote format.

Writing Your Resolved Statement(s): Directives and Health Policies

Indicate as clearly as possible in your resolved statement the action you would like the MMS to take.  Some examples include the following:

That the MMS:
    - advocate for…
    - file legislation to…
    - conduct a live educational program or a webinar on…
    - create and distribute educational materials regarding…*
    - develop guidelines [or] principles…*
    - research [topic]*
    - explore the feasibility of…*

* Consider the appropriate audience once MMS has completed the requested work.
    - MMS members
    - non-members/public
    - reported back internally to the HOD

* Consider the appropriate channel for distribution once MMS has completed the requested work.
    - existing MMS web/print channels  (MMS website, Vital Signs, Vital Signs This Week)
    - Printed and mailed materials

Example: That the MMS supports the state-wide implementation of accessible jail diversion programs for individuals with substance use disorders. 

Health Policies:

Write health policies as a “position statement(s).”

That the MMS:
    - encourages
    - believes
    - supports

Example: That the Massachusetts Medical Society (MMS) strongly supports the use of safety belts and child safety seats in motor vehicles. 

Samples, Tips, and Internal Staff Review Process

To view a sample of a prior resolution, read additional tips on writing your resolution and to learn about the internal staff review process, please click here.

Resolution Template

Resolutions must be submitted via e-mail to:

Please contact Annemarie Tucker at or 781-434-7332 if you have questions about submitting a resolution.  

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