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Hotel Information

Book Early!
MMS Hotel Deadline: March 22, 2019, at 5:00 p.m.

Seaport Hotel & World Trade Center

Room Block

A block of rooms is being held at the Seaport Hotel, 1 Seaport Lane, Boston, MA 02210. A discounted room rate has been negotiated for conference participants at $289 per night plus tax. To reserve your room, please contact the hotel’s reservations department online at www.massmed.org/AM19reservations or by phone at (877) 732-7678 and ask for the Massachusetts Medical Society room block.

Currently the MMS overnight room block at the Seaport Hotel is sold out. Arrangements for additional rooms at a nearby hotel are underway. A waitlist has been started. Please contact us at annual@mms.org to be added to the waitlist, or if you find you are no longer in need of your reservation.  We will reassign the room from the waitlist to keep the negotiated room rate.

In order to confirm a guest room, a first night deposit will be required. The deposit is fully refundable if the cancellation is made by 3:00 p.m. on the day prior to your arrival date. Please reserve your room early. It is possible that hotel rooms and/or specific categories may sell out prior to March 22; therefore, it is strongly recommended that you make your reservation as early as possible.


Delegate Reimbursement Policy

Current MMS policy allows delegates, when attending a meeting of the House of Delegates, to obtain reimbursement for up to two nights’ accommodation, if required. Reimbursement for MMS delegates is applicable for the cost of each night’s accommodation, self-parking, and tax. All other incidental charges are the responsibility of the individual.

To request reimbursement, submit an original receipt for the paid hotel bill, along with a signed MMS expense form (available in the Second Session Annual Meeting handouts) to Massachusetts Medical Society, c/o Laura Bombrun, Executive Office, 860 Winter Street, Waltham, MA 02451.


Hotel Cancellation & Early Departure Policy  

If you are holding a reservation at the Seaport Hotel and plan to cancel, please contact Laura Bombrun before contacting the hotel. Laura can be reached at lbombrun@mms.org or (800) 322-2303, ext. 7007. The MMS will manage the room block and fill these rooms from the wait list. If you call and cancel with the hotel, the MMS will lose the room.

  • Should you need to cancel your reservation, please do so before 3:00 p.m. on the day prior to arrival to receive a full refund of your deposit. Failure to cancel by that time results in forfeiture of the one-night room and tax deposit. If you do not check in on your scheduled arrival date, this will also cause forfeiture of the one-night room and tax deposit. Any remaining nights reserved will be released.
  • At the time of arrival, guests must confirm a departure date. Any early departure will be charged based on one night’s rate; 14.45% tax; a $1.00 per room, per night Service Fee; and a $2.00 per room, per night Hotel Fee.

Thank you for your assistance.


Delegate Reimbursement Form

Click here to download a copy of the Delegate Reimbursement Form (.pdf, 2 pages).


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Register

The 2019 Annual Meeting will be held on May 2-4 at the Seaport Hotel and World Trade Center.

Register Here »

Hotel Reservations

A block of rooms is being held at the Seaport Hotel. Click here to book your hotel room online before the MMS Hotel Deadline of Friday, March 22.

House of Delegates

Learn more about the MMS’ policy-making body, the House of Delegates

Program Brochure 

Download the 2019 Annual Meeting Program Brochure 

Save the Date for These Upcoming Meetings

2019 Annual Meeting - May 2 - 4, 2019, Seaport Hotel and World Trade Center, Boston

Copyright © 2018. Massachusetts Medical Society, 860 Winter Street, Waltham Woods Corporate Center, Waltham, MA 02451-1411

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