Hotel Information

Seaport Hotel & World Trade Center

Room Block

Currently the MMS overnight room block at the Seaport Hotel is sold out. Arrangements for additional rooms at a nearby hotel are underway. A waitlist has been started. Please contact us at to be added to the waitlist, or if you find you are no longer in need of your reservation.  We will reassign the room from the waitlist to keep the negotiated room rate.

In order to confirm a guest room, a first night deposit will be required. The deposit is fully refundable if the cancellation is made by 3:00 p.m. on the day prior to your arrival date. Please reserve your room early. It is possible that hotel rooms and/or specific categories may sell out; therefore, it is strongly recommended that you make your reservation as early as possible.

Delegate Reimbursement Policy

Current MMS policy allows delegates, when attending a meeting of the House of Delegates, to obtain reimbursement for up to two nights’ accommodation, if required. Reimbursement for MMS delegates is applicable for the cost of each night’s accommodation, self-parking, and tax. All other incidental charges are the responsibility of the individual.

To request reimbursement, submit an original receipt for the paid hotel bill, along with a signed MMS expense form (available in the Second Session Annual Meeting handouts) to Massachusetts Medical Society, c/o Laura Bombrun, Executive Office, 860 Winter Street, Waltham, MA 02451.

Hotel Cancellation & Early Departure Policy  

If you are holding a reservation at the Seaport Hotel and plan to cancel, please contact us at before contacting the hotel. The MMS will manage the room block and fill these rooms from the wait list. If you call and cancel with the hotel, the MMS will lose the room.

  • Should you need to cancel your reservation, please do so before 3:00 p.m. on the day prior to arrival to receive a full refund of your deposit. Failure to cancel by that time results in forfeiture of the one-night room and tax deposit. If you do not check in on your scheduled arrival date, this will also cause forfeiture of the one-night room and tax deposit. Any remaining nights reserved will be released.
  • At the time of arrival, guests must confirm a departure date. Any early departure will be charged based on one night’s rate; 14.45% tax; a $1.00 per room, per night Service Fee; and a $2.00 per room, per night Hotel Fee.

Thank you for your assistance.

Delegate Reimbursement Form

Click here to download a copy of the Delegate Reimbursement Form (.pdf, 2 pages). 

Hotel Shuttle Schedule

Runs on a continuous loop during the times/days listed below:

Thursday, May 2, 2019
6:30 AM to 8:30 PM

Friday, May 3, 2019
6:00 AM to 3:00 PM

Saturday, May 4, 2019
6:30 AM to 9:30 AM

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Reference Committee Reports

The A-19 reference committee reports are now available.

View Reports »

Delegates’ Handbook/Online Testimony

Click Here to view the Delegates’ Handbook

Testify Now on resolutions and reports

House of Delegates

Learn more about the MMS’ policy-making body, the House of Delegates

Program Brochure 

Download the 2019 Annual Meeting Program Brochure 

Save the Date for These Upcoming Meetings

2019 Annual Meeting - May 2 - 4, 2019, Seaport Hotel and World Trade Center, Boston

Copyright © 2018. Massachusetts Medical Society, 860 Winter Street, Waltham Woods Corporate Center, Waltham, MA 02451-1411

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