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House of Delegates

Thursday and Saturday, May 2 and 4, 2019

HOD
MMS House of Delegates


Frank MacMillan Jr., MD, FACG, and McKinley Glover IV MD, MHS
McKinley Glover IV MD, MHS, vice speaker (L), Frank MacMillan Jr., MD, FACG, speaker (R)

Welcome from Your Speakers

Celebrating 25 Years of the HOD: 1994–2019

Your speakers are pleased to welcome you to the 2019 Annual Meeting of the House of Delegates on Thursday, May 2, and Saturday, May 4, 2019, at the Seaport Hotel and World Trade Center, Boston. The House of Delegates, the Society’s policymaking authority, will consider dozens of resolutions and reports of importance to physicians and the patients they serve. On May 2, reference committees will conduct concurrent hearings on resolutions and reports. Final policy and directives will be finalized on Saturday, May 4. Learn more about the policymaking process.


Important Dates and Deadlines  

  • March 18, 2019 — Deadline for resolutions and reports (Resolutions MUST be submitted in the template and include all required information. Otherwise, they will NOT be accepted until resubmitted, by the deadline, in the template. Template is at massmed.org/resolutions)
  • April 9, 2019
    • (If not previously opted in) Deadline to opt in for mailed/printed copy of Delegates’ Handbook (and to request informational reports)
    • Delegates’ Handbook available online
    • Online Testimony Opens
  • April 11, 2019 — Delegates’ Handbook mails
  • April 18, 2019, 5:00 p.m. — Deadline for late resolutions and reports
  • April 29, 2019, 12:00 p.m. – Pre-registration deadline
  • May 2, 2019, 9:00 a.m. — House of Delegates First Session Convenes
  • May 2, 2019, 10:00 a.m. — Reference Committee Hearings
  • May 3, 2019, 12:30 p.m. — Awards Luncheon
  • May 4, 2019, 9:00 a.m. — House of Delegates Second Session Convenes
  • May 4, 2019, 12:30 p.m. — Annual Meeting of the Society and 25th HOD Anniversary Luncheon


Submitting a Resolution to the HOD

The on-time deadline for resolutions is March 18, 2019. Resolutions MUST be submitted in the template and include all required information.

Members should reference the guidelines at www.massmed.org/resolutionsand use the REQUIRED template on the website. If a resolution is not submitted in the required template, it will be returned to the member for updating and is not considered submitted. The member must re-submit it in the template with all required information by the deadline of Monday, March 18; otherwise, it will NOT be considered as an on-time business item for the HOD. If you have questions about submitting a resolution, please contact Annemarie Tucker at atucker@mms.org or (781) 434-7332.

The late-file deadline for resolutions is April 18, 2019, at 5:00 p.m. Late resolutions are subject to review by the Committee on Late and Deferred Resolutions/Reports and must meet certain criteria per theProcedures of the HOD

For more information on submitting a resolution, please visit massmed.org/resolutions. For questions, please contact Annemarie Tucker at atucker@mms.orgor at (800) 322-2303, ext. 7332. Resolutions must be submitted electronically using the template at massmed.org/resolutions.

MMS Resident/Fellow and Students Sections

MMS Resident/Fellow and Students Sections


Opt-In for a Print Copy of Delegates’ Handbook 

Delegates that opted in for a printed handbook at a previous meeting will receive a print copy; you do not need to opt in again.

If you have not opted in previously and would prefer a print copy, please email us at houseofdelegates@mms.org by April 9, 2019.


Online Testimony

If you haven’t used the website for online testimony before, resolve to do so for Annual Meeting! Beginning April 9, members can testify online at http://www.massmed.org/hodcommunity  for all resolutions and reports.

This online option supplements traditional on-site testimony. It is a convenient option for all MMS members to weigh in on issues and voice your opinion before the meeting.


Online Tutorial for Delegates’ Handbook

The online handbook is easy to use! View our online tutorial.

Aaron Kithcart, MD, MMS Delegate

Aaron Kithcart, MD, MMS Delegate 


Delegates’ Handbook

All resolutions and reports and other business for the House are published in the Delegates’ Handbook and will be available on Tuesday, April 9th:

  • Speakers’ Letter and Informational Materials  
  • Reference Committee A  
  • Reference Committee B    
  • Reference Committee C    
  • Fiscal Note Components   
  • Informational Reports  (available online only or print upon request)
  • Complete Delegates’ Handbook  (does not include Informational Reports, which are available at previous bullet/link)

Printed copies will mail via ground shipping on Thursday, April 11, to those who are opted-in.


2019–2020 MMS Committee Appointments

The 2019–2020 Committee Appointments will be posted here prior to the meeting.


Late-File Resolutions and Reports

Late files will be available online only on Wednesday, April 24th.


HOD Handouts

Save a tree and download your HOD Handouts. HOD onsite handouts will be posted prior to the meeting.


Reference Committee Reports

During day one of the meeting, reference committees hold open hearings on the resolutions/reports. Reference committee reports will be available on Friday, May 3rd:

  • Final Report — Reference Committee A 
  • Final Report — Reference Committee B 
  • Final Report — Reference Committee C 
  • Final Reports — A, B, C

Mr. Annirudh Balachandran, MMS Delegate

Mr. Annirudh Balachandran, MMS Delegate


House of Delegates Remote Observation 

Delegates and other MMS members may remotely observe the HOD first and second sessions, May 2, 9:00–10:00 a.m., and May 4, 9:00 a.m.–closing (between 3:00–5:00 p.m.). Online remote observation allows delegates who are unable to attend the meeting to follow the proceedings remotely but does not meet the attendance requirement and does not allow for participation (e.g., testifying, voting) during the sessions. It also allows members who may be interested in learning more about the HOD to observe. Please view these remote observation instructions.  


Family Friendly Space

MMS members have the option to remotely view the proceedings of the House of Delegates meetings while caring for their loved ones.  The family-friendly space is available during the HOD Second Session, 9:00 a.m.–4:00 p.m. Pre-registration is required.  Please click here to reserve a spot

Should you have questions about the family-friendly space or require assistance with other possible needs, please contact houseofdelegates@mms.org.

Heidi Foley, MD and Alan Woodward, MD; both MMS Delegates

Heidi Foley, MD and Alan Woodward, MD; both MMS Delegates


QR Code Attendance Tracking

Each attendee’s badge will have a quick response (QR) code on their badge reverse side. Attendees will “scan-in” to record their attendance at all HOD sessions and CME events (no scanning is required at lunches or other events). 


Caucus Meetings 

Individual districts and groupings of districts by regional area will have the opportunity to caucus prior to the First and/or Second Sessions of the House of Delegates. The caucus schedule will be posted on Tuesday, April 9th.


Parliamentary Procedure Basics Video

Learn the basics of HOD procedures in this 30-minute video


Final House Votes

The final outcomes on resolutions/reports will be available after the Annual Meeting.


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    Register

    The 2019 Annual Meeting will be held on May 2-4 at the Seaport Hotel and World Trade Center.

    Register Here »

    Hotel Reservations

    A block of rooms is being held at the Seaport Hotel. Click here to book your hotel room online before the MMS Hotel Deadline of Friday, March 22.

    House of Delegates

    Learn more about the MMS’ policy-making body, the House of Delegates

    Program Brochure 

    Download the 2019 Annual Meeting Program Brochure 

    Save the Date for These Upcoming Meetings

    2019 Annual Meeting - May 2 - 4, 2019, Seaport Hotel and World Trade Center, Boston

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