Accessing Virtual Sessions
How do I log on to my sessions?
Access your virtual sessions using the Attendee Hub. You will be using the Attendee Hub to log on to all your virtual sessions.
When should I log on?
Please log on to the Attendee Hub approximately 10 minutes before your session is scheduled to begin.
Five minutes before the session start time, a button to "Join Session" will appear. If you are asked to enter your name, please enter your name and email for attendance reporting.
Do I need to have my video on, and will everyone be able to hear/see me?
For Zoom meetings (HOD First Session), you will be able to turn your camera on to be visible and you will be able to see other attendees with their cameras on.
All attendees enter the meeting automatically on mute and with their cameras off. You will be able to speak by raising your hand and being invited to unmute and turn your camera on. The process for doing so will be reviewed in the meeting.
For Zoom webinars (CME Programs), attendees will not have their camera on and will not be able to see the other attendees. You will only be able to see and hear the speaker. All attendees automatically enter the meeting on mute.
Meeting Functionality
How will the HOD conduct policymaking in a virtual setting?
Please visit the Annual Meeting HOD page for complete
information on the HOD virtual policymaking process. View the final reference committee reports by clicking HERE.
In-Meeting Technical Support
Will there be live technical support during the meeting if I need help?
Technical questions can be sent to AMsupport@mms.org (the fastest method) or via phone
to (781) 434-7866 (only available just before and during the meeting).
Registration Information
What are the on-site registration desk hours?
Registration desk hours:
- Friday — 4:30–7:30 p.m. at MMS Headquarters, Waltham
Events Planned: President's Reception, the Nancy N. Caron Annual Member Art Exhibit, Presidential Inauguration, and Awards Ceremony
- Saturday — 6:30 a.m. to Close of HOD Session
Events Planned: District/Caucus Meetings, HOD Second Session, Alliance Annual Meeting, Program, and Luncheon, and Networking Luncheon
How is attendance tracked?
Pre-registered attendees will check themselves in at registration and print their badge with QR Code.
Delegates are reminded to scan their QR Code on their badge for the HOD Second Session to receive proper attendance credit.
How many CME hours can I earn at the Annual Meeting?
Please visit the education program page for complete CME credit information.
May I bring a guest?
Guests are welcome at many virtual and in-person events, including the President’s Reception, Nancy N. Caron Annual Member Art Exhibit, Presidential Inauguration, and Awards Ceremony.Registrants who are not delegates
are welcome to watch the livestream of the House of Delegates and the Annual Meeting of the Society and should register ahead of time. All registrants must register separately.
Am I required to wear my name badge at in-person events?
Yes. All registrants will be provided with a name badge for use during the meeting.
What if there is an emergency at the meeting?
In the event of a personal emergency, MMS staff will communicate with the emergency contact that has been provided to us on your registration.
Do you require aid/service at the meeting?
Closed captioning will be provided during all virtual sessions.
If you need any aid or service to participate fully in the meeting, please email annual@mms.org, and we will do our best to accommodate your needs.
What should I wear to Annual Meeting events?
Attire for the meeting is business wear. Every effort will be made to provide a comfortable environment; however, meeting room temperatures can fluctuate greatly and may be difficult to
control. The temperature is often cool in the meeting rooms; therefore, a jacket or sweater is recommended for the conference.
