To fully participate in the HOD Session, including voting, please be sure to download the latest version of Zoom on your computer using this link: https://zoom.us/download.
This link will work for Mac, Windows and Linux machines. Chromebooks should not be used, as the Zoom app will not allow voting functions. Mobile phone Zoom apps should only be used as backup if your computer’s internet connection is lost. Please
use your iTunes (Apple)/Play Store (Android) to install the latest version of the “Zoom Cloud Meetings” app.
Frank MacMillan Jr., MD, FACG, Speaker (L), Melody Eckardt, MD, MPH, FACOG, Vice Speaker (R)
Welcome from Your Speakers
Your Speakers invite you to participate in the 2021 MMS Virtual Annual Meeting of the House of Delegates (HOD), Monday, April 26, 6:00 p.m. - 8:00 p.m. (HOD First Session), Friday, May 7, 6:00 p.m. - 9:00 p.m. and Saturday, May 8, 10:15 a.m. - 5:00 p.m.
(HOD Second Session), via Zoom Webinar. Delegates must pre-register for all Annual Meeting business meetings, and educational programs.
HOD General Timeline
- Deadline for Resolutions/Reports – Tuesday, March 2
- Delegates' Handbook Posted – Monday, April 5, 5:00 p.m.
- Online Reference Committee Testimony Site Opens (Written and/or Posted Video) – April 5 - April 27, 6:00 p.m.
- Deadline for Late Resolutions/Reports – Friday, April 9, 5:00 p.m.
- Deadline for HOD First Session: "Courtesy Notice" of: Withdrawals, Minor Word-Changes, Speakers' Consent Calendar Extractions, Objection to Consideration/Procedure – Tuesday, April 20, 5:00 p.m.
- House of Delegates, First Session – Monday, April 26, 6:00 p.m. - 8:00 p.m.
- Deadline for Online Reference Committee Testimony – Tuesday, April 27, 6:00 p.m.
- Reference Committee Reports Posted – Tuesday, May 4, Noon
- Deadline for Second Session: "Courtesy Notice" of: Extractions from/Amendments to Reference Committee Reports – Thursday, May 6, 9:00 a.m.
- House of Delegates, Second Session – Friday, May 7 (6:00 p.m. - 9:00 p.m.) - Saturday, May 8 (10:15 a.m. - 5 p.m.)
- Annual Meeting of the Society – Saturday, May 8
Late Resolution Deadline
The on-time deadline for resolutions for the 2021 Annual Meeting has passed. The deadline for late resolutions is April 9, no later than 5:00 p.m. Late resolutions must be reviewed by the Committee on Late and Deferred Resolutions for specific criteria
outlined in the MMS Procedures of the House of Delegates.
Important: Resolutions must be submitted in the template provided at www.massmed.org/resolutions with all required information, and sponsorship must be confirmed
by the deadline. There will be no exceptions made. Resolutions not submitted in template with required information will not be accepted and you will be notified so that you can resubmit, by the deadline, in the template.
For more information, please contact Annemarie Tucker at atucker@mms.org.
Delegates’ Handbook
All resolutions and reports for the upcoming meeting, plus any other business before the House, are published in the Delegates’ Handbook.
The Delegates’ Handbook will be available electronically (only) in PDF format on Monday, April 5, 5:00 p.m.
Online Reference Committee Testimony Site (Typed Testimony or Video/Audio Upload)
Beginning, Monday, April 5, 5:00 pm, through Tuesday, April 27, 6:00 p.m., members can testify online at www.massmed.org/hodcommunity/home. This online site serves as the
only method for reference committee testimony for this virtual Annual Meeting. Members can type in testimony or upload a video/audio file. Please see complete details on the site.
Please review the site regularly. Quick Reference Guides are available for written testimony and video/audio testimony.
Reference Committee Reports
Reference Committee reports will be available electronically on Tuesday, May 4, Noon.
- Final Report- Reference Committee A
- Final Report- Reference Committee B
- Final Report- Reference Committee C
- A, B, C Reports Combined
Reference Committee Report Extractions/Amendment Process and Forms
Important: Your speakers request advance notice of extractions from delegates by Thursday, May 6, 9:00 a.m., via email to: houseofdelegates@mms.org.
Email should include the following:
Your email subject line should read: Extraction HOD Second Session. Please indicate your name, district, Reference Committee and Item # of extraction. Although amendments may be submitted during the HOD Second Session using the same form, out of respect
for your colleagues and MMS staff, it will take extra time to type amendments live, therefore, your Speakers very much appreciate you submitting your amendments in advance.
Extractions to propose Amendments over three words must be submitted from delegates on an Amendment Form (available May 4) to: houseofdelegates@mms.org.
Fillable amendment forms in PDF or Word and instructions are available here:
Amendment Form (.pdf)
Amendment Form (.docx)
When you email an amendment form, in your email subject line, please state: “AMENDMENT Ref Com {A/B/ or C}_Item #_Your Last Name.
Question/Need assistance? Please email houseofdelegates@mms.org.
Delegates extracting and item/extracting to propose an amendment must attend (Zoom) the HOD Second Session to speak to their extraction/amendment, or have someone on their behalf do so.
Your advance notice of extractions and use of the amendment form for longer amendments is extremely important in light of our virtual forum and greatly appreciated. These actions will assist us in moving forward more efficiently with our important
policy-making activities.
Meeting Handouts
First Session Handouts
Second Session HOD handouts are available in two PDF options:
- Second Session HOD Handouts (DOES NOT include Reference Committee Reports in PDF) (available prior to meeting)
- Second Session HOD Handouts (INCLUDES Reference Committee Reports in PDF) (available prior to meeting)
Please note: The report presentation order for the Second Session is B, C, A
Delegates’ Handbook Review Meetings and District/Regional Caucus Meetings
Individual districts and groupings of districts by regional area will have the opportunity to virtually review the Delegates’ Handbook once published/posted as well as an opportunity to virtually caucus prior to the Second Session of the House
of Delegates and review the final reference committee reports. These meetings are held at the discretion of each district, for additional information, please contact your regional manager or district staff person.
Contact Name
Sheila Kozlowksi Southeast Region
Barnstable, Bristol North, Bristol South, Norfolk South, Plymouth
Linda Howard Northeast Region
Charles River, Middlesex, Middlesex West, Suffolk
Waqaas Bhutta Northeast Region
Essex North, Essex South, Middlesex Central, Middlesex North, Norfolk
Cathy Salas West Region
Berkshire, Franklin, Hampshire, Worcester North
Coni Fedora Hampden
Martha Wright Worcester
Delegate Resource Books
Please click here to access the MMS Policy Compendium, Procedures of the HOD, and Bylaws.
