Hotel Information

Hotel Room Block

A block of rooms is being held at the Westin Waltham Hotel. A discounted room rate has been negotiated for conference participants at $239 per night plus 11.70% tax. To reserve your room, please contact the hotel’s reservations department online at or by phone at (781) 290-5600 and ask for the Massachusetts Medical Society room block. In order to confirm a guest room, a credit card will be required. Cancellations made within 48 hours of arrival will forfeit one night’s room and tax. Please reserve your room early. It is possible that hotel rooms and/or specific categories may sell out prior to April 17; therefore, it is strongly recommended that you make your reservation as early as possible.

Delegate Reimbursement Policy

Current MMS policy allows delegates, when attending a meeting of the House of Delegates, to obtain reimbursement for hotel accommodations, if required. Reimbursement for MMS delegates is applicable for the cost of a night’s accommodation and tax. All other incidental charges are the responsibility of the individual. Parking at the Westin Waltham is free.

Convenience Billing to MMS Master Account

When registering for the meeting, please indicate your desire to have one night of your hotel reservation (room rate and tax) billed to the MMS Master Account. This convenience allows the MMS to automatically assume the charge for your hotel reservation; avoiding the submission of an expense report. Any questions, please contact Sheila Kozlowski at or (781) 434-7461.

*Please note that you must make your own hotel reservation ( and guarantee it with a credit card. You will be responsible for any cancellations fees if not cancelled within 48 hours prior to arrival date.

Hotel Cancellations

If you are holding a hotel reservation at the Westin Waltham and have to cancel, please do so by Wednesday, May 8th to avoid cancellation fees. Any cancellation fees for reservations cancelled after this date will be the responsibility of the delegate. Please contact the hotel directly to cancel your reservation. We would also appreciate if you would email Sheila Kozlowski at or (781) 434-7461.

For Residents/Fellows and Medical Student Delegates only

Please contact Colleen Hennessey at for access to the reimbursement platform for your mileage to the meeting. Please note that parking is free at both the Massachusetts Medical Society and the Westin Waltham Hotel.

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